Migrating from Sortly
Moving from Sortly to OneAce takes about 15 minutes for a typical 1,000-item catalog. The migration tool maps your folders, items, photos, and custom fields in one pass — no spreadsheet wrangling required.
Before you start
- Export your Sortly data: Settings → Export → choose CSV. Wait for the email link.
- Create a free OneAce account at /register.
- Pick the locale you want as your organization default (you can change this later).
How the mapping works
OneAce uses Sortly's structure as a hint, not a constraint. The defaults below cover most teams, and every mapping is reviewable before commit.
| Sortly concept | OneAce destination |
|---|---|
| Folders | Categories & locations (you pick which) |
| Items | Items with SKU, barcode, cost, sale price |
| Quantities | Opening-balance stock movements (audit-trail preserved) |
| Photos | Item images (first photo becomes primary) |
| Custom fields | Item custom fields (typed: text / number / boolean / date) |
| Tags | Tags (preserved verbatim) |
What carries over, what doesn't
The migration tool focuses on data that has a clean one-to-one mapping. A few Sortly features either map to a richer OneAce concept or have no direct equivalent.
- Activity history — replayed as opening-balance movements timestamped to the migration date, rather than the original Sortly timestamps.
- QR labels — re-generated on OneAce. Old Sortly QR codes keep working via a redirect for 90 days after migration.
- Sortly Sidekick (AI) — not migrated. OneAce has a native scan-assisted quick-add flow instead.
After the migration
- Review the mapping preview and approve.
- Run a stock count on your highest-velocity items as a sanity check.
- Invite the rest of your team (see Roles & permissions).
- Wire up your channel of choice (see Integrations) so new orders flow through.
Need a hand?
For catalogs over 10,000 items, or if your Sortly data uses nested folders deeper than four levels, reach out before you start — the team will run a dry migration on your export and share the diff. Email hello@oneace.app.